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Guidelines for Preparation of Papers and Presentations for Proceedings

Papers

The paper that will appear in the MFPT Proceedings hard-bound book and CD must be submitted in the form of a finished, spell-checked, correctly formatted Microsoft Word document prepared by the author.

Papers will normally be of the order of 10 pages in length, but should not exceed 20 pages.  The paper must be formatted on 8-1/2 x 11 inch paper with 1.25 inch left and right margins and 1.0 inch margins at the top and bottom.  The end result is a 6 inch by 9 inch page that will scale proportionally to fit the hard-bound proceedings.  It is essential that all authors stick to this format, because it will ensure that every paper can be printed at optimum scale in the hard-bound proceedings; in particular, please ensure that no tables or diagrams infringe the margins.  Please use 12 point Times New Roman font throughout.

The following formatting example, available in three versions, gives further guidance and assistance:

Microsoft Word 2007	Microsoft Word 2003/XP	Adobe PDF ('View' Only)
NB: This new format of the guidelines is intended to make paper preparation easier and should reflect the previous MFPT author guidelines - however, it is possible that inconsistencies have crept in so please email Rick Wade if you find any!

Presentations

We assume that you will use an electronic PowerPoint (or Adobe PDF) format to present your paper at the Conference.  This presentation will be included in the proceedings CD along with your paper, so please ensure that you pass an electronic copy of your presentation to your session chair at the conference.  Your session chair will collect your presentation on an MFPT flash drive and pass it on to the organizers.  It is actually simpler if you do not provide us with a copy of your presentation ahead of the conference, since this ensures we receive only the final, presented, version of your presentation and do not have any chance of publishing the wrong one on the CD!

At the Conference, each session room will have computer projectors connected to laptops with Microsoft PowerPoint 2007 and Adobe Reader installed on them.

Copyright

Subject to statutory copyright law, when you submit your paper to MFPT for publication in the conference proceedings, you are implicitly transferring copyright of the paper to MFPT so that they alone may offer copies of your paper, and the proceedings of which it is a part, for sale to interested parties, or offer them for publication in the MFPT newsletter or other technical journals.  If you or anyone else wishes to publish, copy, or distribute your paper or part of it in any form they should ask MFPT Headquarters for permission.  MFPT does not have copyright of the work or data that went into the paper, just the version of the paper that you submitted.  You are therefore free to publish a related or updated paper based on the same work and data elsewhere in future.

Please Also Note the Following

-           We respectfully request that you ensure your paper and presentation have a technical, rather than a company promotional, flavor, and that you keep the use of company logos and trademarks to a minimum.

-           You are responsible for obtaining any required releases for presentation and publication of your paper.

-          Finally, don’t forget to e-mail your completed paper, in Microsoft Word format, to rick@mfpt.org by Monday 30 January 2012.